Privacy Policy

Conflict Overlap Gap Analyzer (COG)

Quality Assured Artificial Intelligence LLC
Last Updated: December 17, 2025

1. Information We Collect

1.1 Account Information

When you create an account, we collect information such as your name, email address, and organization details through our authentication provider, Clerk.

1.2 Documents and Analysis Data

When you use our Service, you upload documents for compliance analysis. We process and temporarily store these documents to perform the requested analysis.

1.3 Payment Information

Payment processing is handled by Stripe. We do not store your credit card information. We retain records of transactions for accounting purposes.

1.4 Usage Data

We automatically collect information about how you interact with the Service, including log data, device information, and usage patterns.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service
• Process your document analyses
• Process payments and manage your account
• Communicate with you about the Service
• Ensure security and prevent fraud
• Comply with legal obligations

3. Data Retention

We retain your data as follows:

• Documents: Automatically deleted 30 days after upload
• Analysis Results: Retained until you delete them or your account is terminated
• Account Information: Retained while your account is active
• Audit Logs: Retained indefinitely for security purposes
• Payment Records: Retained as required by law

4. Data Sharing

We do not sell, rent, or share your personal information with third parties for marketing purposes.

We share data with service providers who assist in operating our Service:

• Clerk: Authentication and identity management
• Stripe: Payment processing
• Supabase: Database hosting
• Runpod: GPU compute for AI processing
• Railway/Upstash: Infrastructure services

5. AI and Your Data

We do not use your documents, results, or any customer data to train, improve, or develop AI models. Your data is used solely to perform the analysis you request.

6. Security

We implement industry-standard security measures including:

• Encryption in transit (TLS)
• Multi-tenant data isolation
• Secure authentication via Clerk
• Regular security audits

7. Your Rights

You have the right to:

• Access your personal data
• Delete your documents and results
• Delete your account
• Request a copy of your data
• Opt out of non-essential communications

8. International Transfers

Your data may be processed in the United States and other countries where our service providers operate. By using the Service, you consent to such transfers.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or through the Service.

10. Contact Us

If you have questions about this Privacy Policy, please contact us at:

Last Updated: December 17, 2025